Colorado Area Chapter, American Society for Indexers

Article I. Name

The name of this Chapter shall be Colorado Area Chapter.

Article II. Chapter Bylaws

These Bylaws shall be submitted to the National Board of Directors of the American Society of Indexers (ASI) for approval before being submitted to the Chapter membership. These Bylaws shall become effective upon acceptance by a simple majority of the Chapter membership.

Article III. Objectives

The objectives of this Chapter shall support the objectives of the American Society for Indexers:

(a) to improve the quality of indexing and to secure useful standards for the field;

(b) to act as an advisory body on the qualifications and remuneration of indexers to which authors, Editors, Publishers,, and others may apply for guidance;

(c) to issue from time to time books, articles, and other material on the subject of indexing and to cooperate with other societies and organizations in such publications;

(d) to defend and safeguard the professional interests of indexers;

(e) to cooperate with other Societies and organizations in the field of indexing and information science.

Article IV. Policies

The policies and procedures of the American Society for Indexers, as applicable, shall in every case also be the policies and procedures of this Chapter.

Article V. Membership

Membership to the Chapter shall be held automatically by those members of the American Society for Indexers who reside within the geographic area covered by the local Chapter, as determined by the Board of Directors of the American Society for Indexers, and defined by zip code of home addresses.

Article VI. Chapter Requirements

Section 1. This Chapter, to remain in good standing

(a) shall maintain a membership of at least ten active members;

(b) shall not be an integral part of any other organization, and;

(c) shall ensure that Chapter Bylaws are current and not in conflict with the Bylaws and policies of the American Society for Indexers.

Section 2. Should membership fall below ten active members, this Chapter shall be dropped from the Society at the end of the fiscal year.

Article VII. Dues

The American Society for Indexers will reimburse Chapter members through the local Chapter during each fiscal year.

Article VIII. Fiscal Responsibility

Section 1. The fiscal year shall correspond to the ASI fiscal year.

Section 2. An auditor or auditing committee of two (2) members shall be appointed by the Chair. The Treasurer's records shall be audited within two weeks following the Treasurer's term of office and shall report to the Chapter at the next meeting.

Article IX. Officers

Section 1. The officers shall be a Chair, Vice-Chair, Secretary, and a Treasurer. The officers form the Executive Board.

Section 2. A term of office shall be one year.

Section 3. Officers shall assume their duties immediately following the Chapter Spring Meeting.

Article X. Nominations and Elections

Section 1. Officers shall be elected at the Chapter's Spring Meeting.

Section 2. Only ASI members in good standing shall be eligible for office.

Section 3. Nominations may be made within thirty days before the Spring Meeting and at the time of the Spring Meeting.

Section 4. Vacancies in office shall be treated as follows:

(a) In the event of death, resignation, or incapacity of the Chair, the
Vice-Chair shall become the Chair for the unexpired term.

(b) Vacancies in offices other than Chair shall be filled by appointment for the unexpired term by the Executive Board.

Section 5. No member shall hold the same office for more than two consecutive terms.

Section 6. Six months or more shall be considered a term of office in determining eligibility for reelection.

Article XI. Duties of Officers

Section 1. The Chair shall be the principal officer of the Chapter, and perform the following duties:

(a) Preside at all meetings of the Chapter and the Executive Board.

(b) Appoint standing and special committee chairs with the approval of the Executive Board.

(c) Serve as ex-officio member of all committees except the nominating committee.

(d) Bring to the attention of the Chapter all pertinent information from the ASI.

(e) Approve all disbursement of funds.

(f) Be responsible for sending to the ASI Membership Chair the names and addresses of all officers and chairs immediately following election or appointment; and immediately report any changes affecting said officers.

Section 2. The Vice-Chair shall perform the following duties:

(a) Preside, in the absence of the Chair, at all meetings of the Chapter and the Executive Board.

(b) Become Chair for the unexpired term in case of death, resignation, or incapacity of the Chair.

(c) Serve in such capacities as assigned by the Chair.

Section 3. The Secretary shall perform the following duties:

(a) Record accurate minutes of the proceedings of all meetings of the Chapter, Executive Board.

(b) Preserve in a permanent file all records and letters of value to the Chapter and its officers.

(c) Keep an updated list of chapter members' mailing and email addresses.

Section 4. The Treasurer shall perform the following duties:

(a) Have charge of all monies of the Chapter and shall report thereon at all meetings.

(b) Receive disbursements from the ASI Treasurer for activities on the local level.

(c) Pay all bills upon authorization of the Chair.

(d) Keep an itemized record, in a permanent file, of all receipts and expenditures.

(e) Deliver all books and records to the newly elected Treasurer, requesting a receipt therefor.

Section 5. Each officer shall deliver, within two weeks of new officers election, all accounts and records and other property belonging to the Chapter to the newly elected officer.

Article XII. Meetings

Section 1. Regular meetings shall be held at least two (2) times a year unless otherwise ordered by the Chapter membership or the Executive Board.

Section 2. At the Spring Meeting, reports summarizing the year's activities shall be presented and new officers shall be elected. Officers shall be elected by a majority of chapter members present at this Meeting, or having submitted a vote by mail (US Postal Service) or by email in the month prior to that meeting.

Section 3. Special meetings may be called by the Chair or by any three (3) members, provided all members are notified in writing of time, place, and purpose of such meeting.

Article XIII. Executive Board

Section 1. The elected officers and one member-at-large plus any committee chairs shall constitute the Executive Board.

Section 2. The Executive Board shall perform the following duties:

(a) Supervise the affairs of the Chapter.

(b) Make recommendations for the Chapter's growth and professionalism.

(c) Report on any meetings to the Chapter.

Section 3.

(a) The Executive Board shall meet if called by the Chair or any two members of the Board.

(b) A majority of the Board members shall constitute a quorum.

Article XIV. Committees

Section 1. The committees of the Chapter shall be formed as needed.

Section 2. Only members in good standing shall be eligible for committee chairs.

Section 3. Committee chairs and members shall be appointed for a term of one year and may be reappointed. No committee chair shall serve more than three consecutive years.

Section 4. Standing and special committee appointments made by the Chair shall be subject to the approval of the Executive Board.

Section 5. A majority of the elected officers shall constitute a quorum for a meeting of the Executive Board.

Article XV. Standing Committees

Section 1. The standing committees of the Chapter shall be, as needed, the Membership Committee, the Program Committee, and the Publicity Committee.

Section 2. Only members in good standing shall be eligible for the chair of standing committees.

Section 3. Committee chairs and members shall be appointed for a term of one year and may be reappointed. No committee chair shall serve more than three consecutive years.

Article XVI. Parliamentary Procedure

Robert's Rules of Order, Newly Revised shall govern all proceedings of the Chapter and Executive Board, subject to such special rules as have been or may be adopted.

Article XVII. Amendments

Section 1. Amendments to these Bylaws may be proposed by any member or officer or the Executive Board.

Section 2. All proposed amendments shall be sent in writing, which includes email as a delivery mechanism, to every Chapter member.

Section 3. All proposed amendments shall be presented to the Executive Board prior to presentation to the Chapter members.

Section 4. These Bylaws may be amended by two-thirds vote of Chapter members in good standing present and voting at the Spring Meeting or having submitted a vote by mail (US Postal Service) or by email in the month prior to the Spring Meeting.

Section 5. The final adoption by the Chapter of amendments to or revisions of these Bylaws shall be contingent upon the approval of the ASI.

Section 6. Any amendments to ASI Bylaws that affect Chapter Bylaws shall be included automatically into Chapter Bylaws.

Article XVIII. Dissolution.

Upon dissolution of this Chapter, all its assets remaining after payment of all costs and expenses of such dissolution shall be distributed to the ASI, and none of the assets will be distributed to any member or officer of this Chapter.